Data Protection Registration
This register entry describes, in very general terms, the personal data being processed by:
Data Controller: Code 9 Security Ltd
Nature of work: Security Company/Provider
Date Registered: 29 March 2017, renewed annually.
Registration Expires: 28 March 2019
Description of processing
The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.
Reasons/purposes for processing information
We process personal information to enable us to provide a service to our clients; manage and support our employees, maintain our own accounts and records and to advertise and promote our services.
Type/classes of information processed
We process information relevant to the above reasons/purposes. This may include:
lifestyle and social circumstances
education and employment details
goods and services
We also process sensitive classes of information that may include:
racial and ethnic origin
trade union membership
physical or mental health details
religious or similar beliefs
Who the information is processed about
We process personal information about:
suppliers and service providers
professional advisers, consultants
Who the information may be shared with
We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:
family, associates and representatives of the person whose personal data we are processing
current, past or prospective employers
suppliers and services providers
business associates and professional advisers
credit reference agencies
debt collection and tracing agencies
educators and examining bodies
employment and recruitment agencies
Trading and sharing personal information
Personal information is traded and shared as a primary business function. For this reason the information processed may include name, contact details, family details, financial details, employment details, and goods and services. This information may be about customers and clients. The information may be traded or shared with business associates and professional advisers, agents, service providers, customers and clients, and traders in personal data.
Personal information is also processed in order to undertake research. For this reason the information processed may include name, contact details, family details, lifestyle and social circumstances, financial details, good and services. The sensitive types of information may include physical or mental health details, racial or ethnic origin and religious or other beliefs. This information is about survey respondents. Where necessary or required this information may be shared with customers and clients, agents, service providers, survey and research organisations.
Consulting and advisory services
Information is processed for consultancy and advisory services that are offered. For this reason the information processed may include name, contact details, family details, financial details, and the goods and services provided. This information may be about customers and clients. Where necessary this information is shared with the data subject themselves, business associates and other professional advisers, current, past or prospective employers and service providers.
CCTV for crime prevention
CCTV is used for maintaining the security of property and premises and for preventing and investigating crime, it may also be used to monitor staff when carrying out work duties. For these reasons the information processed may include visual images, personal appearance and behaviours. This information may be about staff, customers and clients, offenders and suspected offenders, members of the public and those inside, entering or in the immediate vicinity of the area under surveillance. Where necessary or required this information is shared with the data subjects themselves, employees and agents, services providers, police forces, security organisations and persons making an enquiry.
It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the data protection act.